AI-assisted software sourcing

Find savings before your next software renewal.

James helps sourcing and IT teams turn contracts, invoices, license usage, and approved benchmark evidence into a negotiation-ready renewal plan.

Run the synthetic review ↓See the one-renewal pilot

01 Keep your current tools02 Use approved data sources03 Human-approved negotiation plan

What the client is buying

One renewal. One savings target. One negotiation-ready pack.

This is a fixed-scope AI implementation service that works around the client’s current procurement process. It does not replace their contract system, sourcing platform, or benchmark subscriptions.

01 · Renewal review

Model the savings opportunity.

Choose a fictional renewal, adjust the commercial assumptions, and see the target update immediately.

Commercial assumptionsEditable synthetic inputs

Ready to model

SupplierNorthstar CRM

Renewal dateNovember 30, 2026

Current annual spend$2.84M

Current footprint4,200 licenses

Planned renewal volume3,600 licensesVerified active baseline: 3,380 · Current commitment: 4,200Supplier’s proposed increase9%Models the proposed renewal before negotiation.Evidence-supported rate opportunity7%Uses authorized evidence; AI does not invent market rates.

✓

Designed for a company-approved AI environment. In a client pilot, redacted agreements, invoices, usage exports, and supplier proposals stay inside the authorized workspace. This public demonstration contains synthetic information only.

02 · Evidence and findings

Know what to challenge.

AI organizes contract, pricing, and usage evidence. An experienced sourcing manager validates every conclusion before it reaches the supplier.

High priority

820 licenses are inactive

19.5% of assigned seats show no login during the last 90 days.

Recommended actionRebase the renewal on 3,600 seats with quarterly rebalancing rights.

High priority

Renewal uplift exceeds evidence range

The supplier proposes 9%; authorized evidence supports a 0–3% planning range.

Recommended actionHold the opening position at 0% and cap the fallback at 2.5%.

Medium priority

Three add-ons overlap

Existing analytics and workflow tools duplicate portions of the licensed suite.

Recommended actionPrice add-ons separately and remove unused bundles from the base.

Low priority

Exit language is incomplete

The agreement does not define extraction support, timing, or capped transition fees.

Recommended actionAdd data-export and transition-assistance language before signature.

Benchmark evidence mapAuthorized sources and intended use

$49–$57 per user / month

Evidence sourceHow it is usedConfidence

Internal renewal historyPrior unit rates, concessions, and volume bandsHigh

Authorized benchmark panelComparable enterprise CRM transactionsHigh

Supplier proposalRenewal uplift, packaging, and commercial assumptionsHigh

Public product evidencePackaging changes and published functionalityMedium

!Important: market-rate conclusions depend on the client’s licensed data, internal history, supplier bids, and other permitted evidence. AI structures and compares the evidence; it does not manufacture a benchmark.

03 · Negotiation plan

Turn evidence into positions.

The result is a practical negotiation pack: opening positions, fallbacks, financial impact, contract changes, and an executive recommendation.

Supplier negotiation positionsTargets and controlled fallbacks

Human approval required

PriorityTargetFallback

01Right-size the license base

3,600 committed seats3,750 with quarterly swaps

02Remove the proposed increase

0% annual uplift2.5% with price hold

03Protect against shelfware

15% annual down-flex10% reallocation right

04Secure the exit

No-cost standard exportCapped transition fees

The client receives

01 Renewal cost baseline02 License and usage analysis03 Benchmark evidence map04 Negotiation give/get plan05 Contract issue list06 Executive savings brief

A service that is easy to start

Bring one upcoming software renewal.

James configures the analysis around your current tools and approved data, runs it alongside your existing process, and hands back a negotiation-ready pack.

Suggested pilot$2,500–$5,000Fixed scope · One agreement or product family

Discuss a renewal pilot ↗

01
Provide the renewal inputs
Redacted agreement, latest invoice, usage export, supplier proposal, and renewal date.
02
Configure the secure review
Map fields, permitted evidence sources, commercial assumptions, and approval controls.
03
Validate the opportunity
Review usage, pricing, overlap, contract terms, benchmark evidence, and negotiation levers.
04
Use the negotiation pack
Take the positions to the supplier yourself or have James support the negotiation.